Nearly two thirds of Brits planned to make a New Year’s resolution this week, according to research from insurance comparison service Go Compare, with weight loss topping the list.
After the excesses of the Christmas holidays, it’s no wonder that people are in the mood to shed a few pounds. However, most of us know that, in spite of our best intentions, our resolve will simply dissolve before we have the chance to see our goals through. 54% of people answering the survey admitted they would probably have broken their pledge by the end of January. And many of us us have probably given up already.
So, why not make a resolution that requires just one action today but will continue to bring you benefits throughout the whole year (and many years to come)?
Getting organised and protecting your digital life is a great resolution and couldn’t be easier. Signing up with an online backup provider like Mozy only takes a few minutes, you simply create an account and choose which types of files and folders you want protected. From there on in, every important document you create, digital photo you take or music track you download will be protected in the event that your computer is lost, damaged or stolen.
Plus you can do the whole thing sat on your sofa whilst you watch the telly. Which is more than can be said for taking up jogging. You may have to put down your chocolate bar whilst you type in a user name – but that only requires restraint for moment or two and even I can manage that.
Returning to the office after the Christmas break can be a bit of an eye opener. Throughout the year, we see the pile of papers growing on our desks page by page, and the emails (read and actioned but unfiled) stack up in out inboxes. And it all grows so quietly that we barely notice them. But, after all that ‘resting the eyes’ that we’ve indulged in whilst lounging over the holidays, the sight of all those files can be overwhelming in the New Year.
So, in between your personal resolutions to lose weight and to save more money, why not take some steps this New Year to get organised in the office too?
Here are our top tips to help you out:
1) Sort the wheat from the chaff
Before filing, backing up or doing anything else, it’s important to understand what data is important to you. Most of us use just a fraction of the documents that we have. Storing defunct documents not only incurs costs, it also makes it much harder to find the data that you need.
2) Know which data you’re required to protect
The Tax Office, industry associations and many other organisations require certain documents to be available for inspection years after they are created. Make sure you know what you need to keep before you get bin happy. Then make sure you protect it – ‘the dog ate my tax return’ isn’t going to wash with the authorities, no matter how true it may be.
3) Understand what you need access to most
File trees and alphabetical filing is logical but if it takes 18 clicks to get to your most-used documents, they aren’t practical. Archive what you use least and what you use most will be easier to find.
4) Make sure that your confidential documents remain confidential
Password protect your devices and files – especially if you’re carrying data on USB sticks that are easily lost or stolen. Consider using a solution from a supplier like Snuko to lock down your data if it falls into the wrong hands.
5) Make sure you have a backup plan
Once you’ve got your documents in order, don’t risk losing them all! Online backup providers like Mozy can create a copy of your documents (in a replica of the file structure that you use on your own computer) online that you can access if anything happens to your primary copy.